The most important step in the financial accounting process is the preparation of financial statements. These reports include the balance sheets, income statements, statement of cash flows, and then concludes with retained earnings statement. Once your business has this a clear picture is formed of what’s working and what’s in need of a course correction.

Financial statements are used by internal management to provide insight into the health of the organization and determine the areas in need of improvement. They are used in comparison against previous periods to show growth or decline which aid in planning activities.

When requesting outside funding from banks, investors, or vendors the financial statements provide insight into the financial well-being and viability of an organization. These reports allow them to make an informed financial decision on whether to invest with your firm. Transparency and accuracy will determine the success of your funding endeavors.

What is the purpose of financial statements, and why you must have them?

The general purpose of the financial statements is to provide information about the results of operations, financial position, and cash flows of an organization. This information is used by the readers of financial statements to make decisions regarding the allocation of resources. At a more refined level, there is a different purpose associated with each of the financial statements. The income statement informs the reader about the ability of a business to generate a profit. In addition, it reveals the volume of sales, and the nature of the various types of expenses, depending upon how expense information is aggregated. When reviewed over multiple time periods, the income statement can also be used to analyze trends in the results of company operations.

The purpose of the balance sheet is to inform the reader about the current status of the business as of the date listed on the balance sheet. This information is used to estimate the liquidity, funding, and debt position of an entity, and is the basis for a number of liquidity ratios.

Finally, the purpose of the statement of cash flows is to show the nature of cash receipts and disbursements, by a variety of categories. This information is of considerable use, since cash flows do not always match the revenues and expenses shown in the income statement.

As a group, the entire set of financial statements can also be assigned several additional purposes, which are:

Credit decisions. Lenders use the entire set of information in the financials to determine whether they should extend credit to a business, or restrict the amount of credit already extended.

Investment decisions. Investors use the information to decide whether to invest, and the price per share at which they want to invest. An acquirer uses the information to develop a price at which to offer to buy a business.

Taxation decisions. Government entities may tax a business based on its assets or income, and can derive this information from the financials.

Union bargaining decisions. A union can base its bargaining positions on the perceived ability of a business to pay; this information can be gleaned from the financial statements.

In addition, financial statements can be presented for individual subsidiaries or business segments, to determine their results at a more refined level of detail.